Letters for students
Like most of my colleagues, I wish most of my students well and am prepared to write letters for them. Here are some things to bear in mind.
Ask me for a letter only if I know you. In almost all cases this means: if I know you from at least one of my courses. If somebody else knows you better, why not ask that other person?
I need time to write such a letter. If you need the letter in less than four weeks, try somebody else, and six weeks is better than four. The four-week clock starts when the complete input is in my hands. (Should I be abroad, then so are my hands, so take into account the time for the snail mail both ways.)
Bear in mind that praise and praiseworthiness are correlated. It is my duty to tell the truth in any such letter. This includes academic conduct in the wider sense, not just grades and credit points and intellectual brilliance. Here are examples of things that you may not want the letter to report: failing to register in time for courses that require registering; registering but not turning up; being late; handing in sloppy work; never volunteering for anything in a course; saying little or nothing in a course; hardly ever turning up for talks given by guest speakers at our department; failing to say »thank you« for help received.
First ask me, preferably in person rather than in writing, whether I am willing to write the letter. Next, if I am and if you want me to do it, provide me with the input.
After I have agreed to write the letter, I require quite a bit of material from you, all of it on paper (not electronically) and all of it in one go (not in instalments).
- Document your life and studies:
Enclose your CV and photocopies of every certificate you obtained after leaving school. If you have studied in Germany, this should typically include the »Scheine« you obtained, and, if applicable, any university degree. You have probably already written something during your time at the university: a term paper or even a B.A. thesis or M.A. thesis. Please enclose two such writings, including the B.A. thesis if it exists and the M.A. thesis if it exists. - Document what you are applying for and why and how:
It helps if I know a lot about whatever it is that you are applying for. Please include what you can. Furthermore, include your application itself – most importantly, the items in which you explain what you plan to do and why and how. - Document our contact:
Include a page saying when we met and what contact we have had since. In particular, list the courses of mine you attended and the things you did in them; mention, for example, the topic of your class room presentation or term paper. Not hand-written, please.